Job Description

Looking for a rewarding career where you can share your expertise in a Receptionist capacity? Seize this opportunity to embody our organizational values within our Purchasing and Operations and Financial Services branches. As a valued member of our team, reporting directly to the Manager Operations, you will collaborate closely with a dynamic group professional

What You’ll Do

You’ll act with integrity to:

• Demonstrate a high degree of professionalism in a non-partisan support role;
• Perform receptionist duties for both branches by answering incoming calls from clients, responding to inquiries, triaging customer service problems and providing general information;
• Be the first point of contact to greet clients/visitors and direct them to the appropriate branch or staff person;
• Receipt, sign, time stamp and sort all incoming mail for distribution to appropriate branch and staff;
• Prepare and distribute documents for pick up by couriers or staff personnel;
• Sign all incoming mail for both branches and ensure all outgoing mail is appropriately addressed and packaged.
  

You’ll support our collaboration as you:

• Work onsite daily to support the Purchasing and Operations and Financial Services team across the Administrative Services division;
• Respond to inquiries and act as the first point of contact for procurement;
• Provide administrative and data entry support to the branches as required;
• Assist with maintenance and oversight of all general central mailboxes and redirect mail to appropriate staff for resolution;
• Support Purchasing with requisitions with data entry into the enterprise application system (AIMS) ensuring accuracy of details.

1. What are the primary responsibilities of this receptionist role?

The receptionist will be responsible for answering incoming calls, responding to client inquiries, greeting visitors, handling mail and courier packages, and providing administrative and data entry support to the Purchasing and Operations and Financial Services teams.

2. Is this a remote or onsite position?

This is a fully onsite position. You are expected to work in the office daily to support both branches effectively.

3. Do I need previous receptionist or administrative experience?

While not explicitly stated, having previous experience in a receptionist or administrative support role would be beneficial due to the responsibilities related to client service, data entry, and interdepartmental communication.